Coventry Township Fire Department has been awarded the 2018 Assistance to Firefighters Grant for the purchase and installation of a vehicle exhaust source capture system.  This system is for Coventry Fire’s Station located at 68 Portage Lakes Drive Akron, Ohio 44319.  This bid specification outlays the requirements set forth by Coventry Fire for the purchase and installation of this system.

Sealed bids will be received until Wednesday, February 26, 2020 at 1:00 PM EST at which time submitted sealed bids will be publicly opened and read by the members of the Fire Department and Township Administrator.  Submitted sealed bids shall be plainly marked Sealed Bids – Coventry Fire Department Vehicle Exhaust Source Capture. Any bid received after the above referenced time and date will be returned to the submitter unopened.

The Board of Coventry Township Trustees reserves the right to reject any or all bids, to waive variations or formalities, and to negotiate changes, additions, or deletions. The Board also reserves the right to accept a bid which it deems to be in the Township’s best interest, and will not necessarily be bound to accept the low bid. The Township also reserves the right to extend the time to submit bids, as well as extend the time to open bids.

No oral interpretations will be made to any bidder as to the meaning of the Bid documents or any part thereof.  Every request for such an interpretation shall be made in writing and shall be addressed to the Coventry Township Fire Chief.  All inquiries received up to seven (7) days prior to the date fixed for the opening of Bids will be given consideration.  Every interpretation made to a bidder will be on file.

Taxes – Coventry Township is generally exempt from Federal and State Sales Taxes.  Quotations must be separated to show the amount to be added for taxes of any kind, if applicable.  Exemption forms are available from the Township.

Bid will be awarded within sixty (60) days of Bid opening date.  All bid prices submitted are to be good for one hundred twenty (120) days from acceptance of qualified Bid.

 An optional bid spec is listed for the “2 drop” double bay on the east side of the building also known as the “Upper Bay”.  This is an additional source system being considered outside of the AFG Grant award for the “8 drop” portion of the main apparatus bay.   This additional bid should be clearly marked as option #2 on the bid specification sheet (see last page).   Coventry Township reserves the right to drop this “2 drop” system for consideration of award after bids are opened.



Coventry Vehicle Exhaust Bid Spec